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News from our Affiliates Committee...November 2018

Tim Fox from Stewart Title

12 resolutions for common transaction file problems

Prepared by Timothy J. Fox, Business Development Officer, Stewart Title Company 

Phone:  630-294-6428              e-mail:  This email address is being protected from spambots. You need JavaScript enabled to view it.              web site:  


This time of year can get a little spooky for everyone.  At Stewart, we understand that selling and buying a home can seem overwhelming – that’s why we provide helpful resources to make your closing experience as seamless as possible. Below is a list of the 12 most common problems that occur when trying to close on a property.

  1. Paid unreleased loans – Research must be done to determine the circumstances surrounding the lack of release. Is the debtor or creditor/beneficiary still holding the original note and deed of trust? Did the beneficiary ever prepare the request for reconveyance? Were the documents ever submitted to the Trustee of the Deed of Trust? Does the borrower have proof of payment?
  2. Seller not vested in title – Depends on the vesting situation. Contact your Stewart account manager or title officer.
  3. Seller is deceased – Obtain a death certificate for the deceased. Probate can be resolved using a copy of a community property agreement, copy of last will and testament, probate affidavit or, in some cases, deeds from potential heirs.
  4. Property over-encumbered – Start with an escrow-prepared estimated closing statement that shows a shortfall. If you have a buyer willing to wait through the process, in some cases, debtors will negotiate lower payoffs to facilitate the transaction.
  5. Federal tax liens – Payoff and release must be obtained from the IRS.
  6. Judgments against seller or buyer – If judgment is against the seller, it must be paid from proceeds or a release of judgment must be obtained from the creditor(s). If against the buyer, it must be addressed by the buyer with the lender.
  7. State warrant/state tax liens – Payoff and releases must be obtained from the appropriate state agency.
  8. Pending lawsuits – The lawsuits may need to be resolved before the transaction can close. Sometimes a monetary hold back can be arranged. Talk to your Stewart account manager or title officer.
  9. Housing code violations – Violation usually needs to be corrected and appropriate releases obtained from the building department.
  10. Mechanic’s liens – Lien paid to closing and/or release of lien obtained from the lien claimant’s attorney. Sometimes a monetary hold back can be arranged.
  11. Numerous matters of record against people with a similar name(s) – Principles complete statement of identity/ID affidavit.
  12. Seller is a partnership, LLC, corporation or trust – Agreements creating legal entity must be reviewed by title and escrow.